27 Aug Contract Comparison: Why Use an Other Transaction Authority (OTA) Contract vs. Federal Acquisition Regulation (FAR) Based Contract?
The private sector is more innovative and tech-savvy than ever before, and the Federal Government can tap into this resource for cutting-edge commercial solutions.
However, until recently, they’ve had to procure most of these products and services in compliance with the Federal Acquisition Regulations (FAR) process. Though they’ve been the lay of the land for decades, FAR contracts can be laborious, slow, and challenging to implement.
That’s where an Other Transaction Authority or Other Transaction Agreement (OTA) can make a world of difference. Today, we’re diving into what an OTA is and the benefits it provides over traditional FAR-based contracts.
Ready to learn more? Let’s get started.
What is a FAR-Based Contract?
The government uses federal contracts as a procurement mechanism to purchase property or services for its direct benefit or use.
These contracts are governed by a strict set of terms and conditions, including clauses from the FAR and agency specific FAR supplements.
You can find the full text of the FAR, codified in Parts 1 through Parts 53 of Title 48 within the Code of Federal Regulations. Each part is divided into subparts, which are then divided into sections and subsections.
These clauses outline the way members of the acquisition workforce should plan, form, and administer their contracts. Parts 1 through 51 cover different types of information, including contract:
In addition, Parts 52 and 53 contain standard solicitation provisions, contract clauses, and forms.
What is an Other Transaction Authority?
Sometimes, the Department of Defense (DoD) and the military services need access to research and development (R&D) projects or prototypes from commercial sources but require more flexibility than the traditional acquisition process allows.
This is when an OTA becomes a viable and valuable option. This is a special vehicle that specific federal agencies can use to expedite and simplify access to these kinds of mission-critical technologies.
As they are not FAR-based, OTAs do not follow a standard format, nor do they include any of the fine-print terms and conditions that FAR contracts or DoD Grant and Agreement Regulations (DoDGARs) grants contain. In addition, an OTA isn’t a contract, grant, cooperative agreement, or formal source selection process.
This flexibility makes it easier and more appealing for non-traditional government contractors to do work with the federal government.
Although there are fewer guidelines with an OTA, they do contain a few restrictions, including the following:
- OTAs can’t exceed $500 million. (Beyond the $500 million threshold for individual OTs, USD (AT&L) must provide authorization to proceed.)
- OTAs must use:
- At least one non-traditional defense contractor or nonprofit research institution participating to significant extent; OR
- All significant participants in the transaction are small businesses or non-traditional defense contractors (including SBIR participants); OR
- At least 1/3 of the total cost of the prototype project is paid by sources other than the Federal Government; OR
- The agency SPE determines exceptional circumstances justify the use of the authority.
Benefits of OTAs
Government agencies use OTAs to attract technology firms that tend to avoid DoD business due to the lengthy and complicated FAR-based acquisition process.
This allows the government to leverage the private sector’s R&D investments in commercial processes and products to facilitate their own defense purposes. In addition, other benefits of OTAs include:
- Invokes best business practices
- Quicker, easier and more affordable than traditional contracting
- Reduces government intrusion and red tape
- Focuses on technical results, not process concerns
- Cuts the overall cost of research projects
- Integrates products and ideas from commercial and non-traditional contractors
Main Uses of OTAs
While OTAs can take many forms, most are used to build prototypes of systems outside of the Federal Acquisition Regulations. They’re especially ideal for creating and promoting new technologies from non-traditional sources.
There are three main ways that the government can use an OTA. Let’s take a look at each.
A research-based OTA applies to basic, applied, and advanced research projects.
Used to spur dual-use research and development (R&D) efforts, it does away with the regulatory overhead often included in government contracts. This allows companies to remain as competitive as possible, even within the non-defense, commercial sector.
Traditional defense contractors should engage in research-based OTAs if they want to do the following:
- Adopt commercial practices or standards
- Partner with non-traditional defense contractors
- Diversify into the commercial sector
The DoD can issue a prototype OTA for projects directly relevant to the weapons or weapon systems it wants to acquire or develop.
To align with statutory authority, these projects must meet one of the following missions:
- Enhance the mission effectiveness of military personnel
- Enhance the platforms, systems, components, or materials the DoD proposes to acquire or develop
- Improve the armed forces’ platforms, systems, components or materials
The prototype itself can be a physical or virtual model. The government will use it to evaluate the functionality or military utility of a:
- End item
Once a Prototype OTA is successfully awarded and completed, a Production Purpose OTA can be added as a non-competitive follow-on to the contract.
If an agency anticipates the need for a Production OTA, it must give advanced consideration and notice. This is why OTA solicitation documents and Prototype OT agreements include provisions explaining the possibility of a Production OTA.
History of OTAs
When former Defense Secretary Ash Carter wanted to draw non-traditional defense companies into Silicon Valley and surrounding cities, he created an innovation hub called the Defense Innovation Unit Experimental (DIUx).
Part of this growth strategy centered on OTA contracts, which Congress authorized for DoD use to encourage a more proactive acquisition process.
Rather than aligning tightly to strict FAR clauses, an OTA contract allows the DoD to take a riskier approach to acquisition. From there, they can tell more clearly if they’ll succeed or fail before they invest in an expensive long-term program.
To date, Congress has authorized 11 federal agencies to use OTAs, including the:
- National Aeronautics and Space Administration (NASA)
- Department of Defense (DoD)
- Federal Aviation Administration (FAA)
- U.S. Department of Transportation (DOT)
- U.S. Department of Homeland Security (DHS)
- Transportation Security Administration (TSA)
- U.S. Department of Health and Human Services (DHHS)
- U.S. Department of Energy
- National Institutes of Health
- DHS Domestic Nuclear Detection Office (DNDO)
- DOE Advanced Research Projects Agency-Energy (ARPA-E)
Capture a Contract With Us
Now that you know a little more about how an Other Transaction Authority works, are you ready to win and retain this kind of agreement for your own company?
If so, we’re here to help.
We specialize in the U.S. Government defense acquisition industry, and our consultants possess more than 30 years of experience in the sector. We’ll help you fine-tune your defense contracting efforts, from proposal development to risk analysis and every step in between.
Contact us today to learn more and let’s take that next step forward together.